What documents do you need when selling an apartment?

The following documents are required when selling an apartment. Some are mandated by law, some are needed by the lawyer to prepare the purchase agreement, and some will be requested by the buyer.

Selling an apartment in private ownership

1. Acquisition title – the document based on which you acquired ownership of the property – this is most commonly a purchase or donation agreement and an inheritance decision.
2. Excerpt from the ownership deed.
3. Owner’s declaration – a document on the basis of which your apartment unit is legally defined within the apartment building.
4. Energy Performance Certificate of the building (PENB).
5. Record sheet with a breakdown of advance payments for services.
6. Settlement of services and energy for the previous year.
7. Confirmation of the unit’s debt-free status towards the HOA (Homeowners Association).
8. Information on the HOA’s financial management, any planned investments, future repair plans, and possibly investments already made, which the owners repay in the form of extraordinary payments to the repair fund, etc..
9. Floor plan of the apartment with room dimensions.

Transfer of a cooperative apartment

If you own a cooperative apartment, you are not the owner of the apartment itself but rather the so-called membership rights and obligations with the right to lease in the housing cooperative.

1. Acquisition title – typically the transfer of membership rights and obligations.
2. Ownership deed of the apartment building.
3. Lease agreement, based on which you are entitled to use the apartment.
4. Record sheet.
5. Cooperative statutes.
6. Settlement of services and energy for the last year.
7. Confirmation from the cooperative of debt-free status.
8. Declaration from the cooperative that no proceedings are being conducted against the member that could lead to their exclusion.
9. Confirmation from the cooperative regarding any unpaid annuity, or confirmation of the annuity’s payment.
10. Floor plan with marked dimensions.
11. Proposal for an agreement on the transfer of membership rights and obligations in the cooperative. Many cooperatives have their own preferred agreement forms.
12. Information on the cooperative’s financial management, accounting closure.
13. Overview of planned repairs.
14. Information on fees for the transfer of membership share.
15. Information on the possible transfer of the cooperative share into private ownership. In such a case, the cooperative should prepare an Owner’s Declaration.

If you do not have some of these documents, do not despair. We will arrange everything necessary for the sale for you.